Information on data protection for job applicants

Data Protection Information acc. to EU GDPR for job applicants

In the following text we inform you about the processing of personal data by us in the context of job applications. In addition you will receive information about your rights on the grounds of the EU General Data Protection Regulation (GDPR).In addition, you will receive information about your rights on the grounds of the EU General Data Protection Regulation (GDPR). This information applies to all candidates who submit applications to Deutsche WindGuard Company Group, meaning the following legal entities:  Deutsche WindGuard GmbH, Deutsche WindGuard Consulting GmbH, Deutsche WindGuard Wind Tunnel Services GmbH, Deutsche WindGuard Engineering GmbH, Deutsche WindGuard Offshore GmbH, Deutsche WindGuard Systems GmbH, WindGuard Certification GmbH. Which sections of this information apply to you may depend on which communication channel you choose to contact us.

Please note: The Data Protection Information exists in the English and German language. The English version shall merely be a non-binding translation of the German version. The German version shall prevail in case of any differences between the English and the German version.

Who is responsible for the processing of data?

Deutsche WindGuard GmbH
Oldenburger Str. 65
26316 Varel
Tel.: +49-4451-9515-0
Fax: +49-4451-9515-29
Email: privacy@windguard.de

 

Who is the contact person for any questions on data protection?

You can contact our data security officer (external) under the following address:

HUBIT Datenschutz GmbH & Co.KG
Rudolf-Diesel-Straße 6
28816 Stuhr

Telefon: +49 421-33 11 43 00
E-Mail: info@hubit.de

 

Which data sources do we use?

We process personal data we received from job applicants.

Publicly available sources (e.g. internet, social media platforms) to collect information about you, but purely for the purposes of recruitment selection.

Personal data from other sources will only be collected or processed if you explicitly agree to it.

 

Which data will be processed by us?

Generally we process the following data:

  • Name
  • Contact details (address, phone number, email, etc.)
  • Application documents (e.g. credentials, testimonials, cover letter, CV)
  • Job relevant information from publicly available sources (e.g. internet)

 

For what purposes do we process the data?

We process the aforementioned personal data in accordance to the necessary extent for the purpose of choosing and recruiting a suitable candidate for employment.  The legal provisions, especially the European General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG), are observed. 

The legal basis for the processing of data is:

Data processing for employment related purposes of § 26, art. 1 BDSG

Further legal basis are:

Initiation and performance of contracts, acc. to art. 6 para. 1 lit. b GDPR

The processing of data may be carried out for the initiation or performance of a contract (verbally or in writing), which you want to enter or have entered with us.

Legitimate interest pursued by the controller, acc. to art. 6 para. 1 lit. f GDPR

A legitimate interest is for example, if the data is processed  (to respond to and defend against legal claims in connection with the application procedure.

Data processing on the grounds of your consent, acc. to art. 6 para. 1 lit. a GDPR

We may not be able to make an offer of employment immediately. However, you can give us your consent to process and store your personal data for a longer period of time than defined below (see for how long will my data be stored?), so we can take your application into consideration for future employment opportunities.

If we enter into an employment contract with you, we are entitled (according to § 26 Art. 1 BDSG) and art. 6 para. 1 lit b GDPR to process the data obtained during the recruitment process and to fulfil our legal obligations with regard to the employment.

 

To whom will my data be transferred?

Within our company group those persons who require your personal data in order to conduct the application procedure.

A transfer of data is carried out in accordance with the legal provisions, especially the EU GDPR and the BDSG.

We use third party job portals on which you can file an application with us.

If you have given your consent, we will forward your application to different departments in our company group to consider your application for job openings other than the one you applied for.

 

Is my data transferred to a third country?

No, all data processing is carried out inside the Federal Republic of Germany, the EU and the EEA.

 

For how long will my data be stored?

Your data will be processed by us or stored as long as it is necessary for us to come to an informed decision with regard to your application and to fill the open position.

Application documents of rejected candidates will be erased three months after a decision has been made.

Data will not be erased if further processing or storage is necessary for one of the following reasons:

  • to reject legal claims based on the application procedure;
  • compulsory period of record-keeping prohibits or is opposed to the data erasure;
  • the data has to be preserved as evidence in the context of the statute of limitation;
  • you have given your consent to storing your data for a longer period of time (e.g. to consider your application for future job openings).

What are my (data protection) rights?

The data subject – that is the person whose data is processed – has the right to:

  • Access acc. to Art. 15 GDPR
  • Rectification of inaccurate data acc. to Art. 16 GDPR
  • Erasure acc. to Art. 17 GDPR
  • Restriction of Processing acc. to Art. 18 GDPR
  • Data Portability acc. to Art. 20 GDPR
  • Object acc. to Art. 21 GDPR
  • Withdrawal of consent acc. to Art. 7 GDPR
  • Lodge a complaint with a supervisory authority acc. to Art. 77 GDPR

If you have given us your consent to process your personal data over a longer timeframe, this processing is lawful on the basis of your consent. You can withdraw your consent at any time. The withdrawal will only affect any future data processing and cannot be applied to data processing that has already been carried out.

You can object to the processing of your data at any time. In this case, however we will not be able to process your application properly and consider your application for the open position.

You can object to the processing of data that is based on the legal provision of legitimate interest. After that,  further processing of data is no longer admissible, as far as no urgent reasons worthy of protection on the side of the controller are present or the processing is necessary for the enforcement of legal claims or for defenses in lawsuits.

If you want to exercise your rights, please contact our data security officer (s. above).

 

What are my obligations?

You are in no way obligated to provide us with your personal data. However, we may not be able to process your application and make an employment offer to you due to the missing information.

 

Is automated individual decision-making used?

No, we do not use automated individual decision making.

 

Do you practice profiling?

No, we do not practice profiling.

 

Situation as of October 17th, 2019

Copyright 2020: Deutsche WindGuard GmbH